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BS ISO 16175-1:2020

BS ISO 16175-1:2020

$189.07

Information and documentation. Processes and functional requirements for software for managing records – Functional requirements and associated guidance for any applications that manage digital records

Published By Publication Date Number of Pages
BSI 2020 48
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This document provides model, high-level functional requirements and associated guidance for software applications that are intended to manage digital records (including digital copies of analogue source records), either as the main purpose of the application or as a part of an application that is primarily intended to enable other business functions and processes.

It does not include:

  1. functional requirements for applications that manage analogue records;

  2. generic design requirements such as reporting, application administration and performance;

  3. requirements for the long-term preservation of digital records in a dedicated preservation environment;

    NOTE

    The model requirements are intended to encourage the deployment of applications that do not hinder long-term preservation of records. As such, some of the requirements support long-term digital preservation outcomes.

  4. implementation guidance for applications that manages analogue and/or digital records. Such guidance can be found in ISO/TS 16175-2:— 2

    2

    Under development. Stage at the time of publication: ISO/DTS 16175-2:2020.

    .

PDF Catalog

PDF Pages PDF Title
2 undefined
7 Foreword
8 Introduction
11 1 Scope
2 Normative references
3 Terms and definitions
12 4 Key outcome areas and configuration options
4.1 Key outcome areas
4.2 Key outcome areas in detail
4.2.1 Records capture and classification
13 4.2.2 Records retention and disposition
4.2.3 Records integrity and maintenance
4.2.4 Records discovery, use and sharing
4.3 Possible configuration options for managing records created in business applications
14 5 High-level requirements for software managing digital records
5.1 General
15 5.2 Assumptions
5.3 General overview of requirements
16 6 Model functional requirements for applications that manage digital records
6.1 Requirements groupings
17 6.2 Obligation levels and extensibility of requirements
6.3 Requirements in detail
22 7 Understanding the model functional requirements
7.1 General
23 7.2 Addressing records requirements in business applications
7.2.1 General
24 7.2.2 Importance of records metadata
7.2.3 Archiving
7.3 Records characteristics that should be enabled by business applications
7.3.1 General
25 7.3.2 Authenticity
7.3.3 Reliability
7.3.4 Integrity
7.3.5 Usability
7.4 Characteristics of business applications that manage records
7.4.1 General
7.4.2 Secure
7.4.3 Compliant
7.4.4 Comprehensive
7.4.5 Systematic
26 7.5 Records entities and relationships
7.5.1 Entity relationship models
7.5.2 Business classification scheme
27 7.5.3 Aggregations of digital records
7.5.4 Digital records
7.5.5 Extracts
28 7.5.6 Components
8 Using the model functional requirements
8.1 General
8.2 Determining needs for evidence of events, transactions and decisions in business applications (identifying the needs for records)
8.2.1 General
29 8.2.2 Step 1: Identifying requirements for evidence of the business using functional analysis
30 8.2.3 Step 2: Analysing the work process
8.2.4 Step 3: Identify the information that records the required evidence
33 8.2.5 Step 4: Identify linkages and dependencies
34 8.2.6 Step 5: Reflect requirements for evidence of business in functional requirements for software and determine implementation options
8.3 Functional requirements conformity assessment
8.3.1 General
8.3.2 Undertaking the conformity assessment process
35 8.4 Risk assessment
36 8.5 Determining functional requirements for managing records in an application design specification
8.5.1 General
8.5.2 Step 1 — Assess the functional requirements
37 8.5.3 Step 2 — Check appropriateness of the requirements
8.5.4 Step 3 — Check appropriateness of the obligation levels
8.5.5 Step 4 — Identify gaps in the functional requirements
8.6 Assessing options for deploying functionality in one or more software applications
42 Annex A (informative) Example template for functional requirements
46 Annex B (informative) Mapping of records principles to model functional requirements
47 Bibliography

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BS ISO 16175-1:2020
$189.07